Notarized Personal Letters: The Importance of Journaling

When it comes to notarized personal letters, having a comprehensive and accurate record is crucial for both the citizens whose rights are protected and the notaries who perform these important services. A journal, which is a log of all notarial acts performed by a notary public, serves as valuable evidence in case a document is lost or altered, or if certain facts about the transaction are later challenged.

In Alaska, notaries commissioned by the state are required to maintain a journal in accordance with AS 44.50.075 and HB 124 (PDF), which went into effect on January 1, 2021. The journal should be sequentially numbered and contain specific information for each notarial act performed, including the individual's identity, the method of identification used, and the type of notarial act.

If a notary public's journal is lost or stolen, it is essential to notify the lieutenant governor promptly to prevent any potential misuse of the document. In addition, the journal must be retained for 10 years after the performance of the last notarial act chronicled in the journal.

Notaries have the flexibility to create their journals on a tangible medium, such as paper, or in an electronic format that complies with the regulations of the lieutenant governor under AS 44.50.072. However, at least one journal must be maintained in a tangible medium to chronicle all notarial acts.

By maintaining accurate and detailed records through a journal, notary publics can effectively defend themselves against false accusations and ensure the integrity of their work. Whether you are a citizen seeking to protect your rights or a notary public committed to performing your duties with precision, understanding the importance of journaling is crucial for achieving these goals.

Notarized personal letter